What is the rental fee and what do I get for that?

Our pricing varies, based on the day of the week, whether you’d like a 1-day or 2-day rental, or our Starter or Complete Package. Just contact us and we’ll get you all the info you need. But you can find out HERE what is included in your rental.

How do I reserve The Barn at Grace Hill for my event?

To reserve your date you will need to fill out a contract and make a non-refundable first payment. This can all be done electronically. We accept payments by credit card, debit card, or check. Payments can be done on the phone, online, or sent in the mail.

Do I need to schedule a tour or can I just stop by?

Tours are by appointment only. We would love to show you the barn and discuss the details of your event. Our tours are SUPER detailed and we’ll leave you to wonder nothing! To schedule a tour call or message 316.804.8105. You can also schedule a tour by filling out the contact form here.

How many hours do I get for my reception?

You will get use of The Barn for a 13 hour time block. This includes time for set-up, take-down, and your event. You are welcome to add more hours, but a tiny percentage of our couples do this. 13 hours is definitely a sweet spot and serves our couples well.

Can I use any vendors I like?

Yes, you are able to bring in any vendor you would like. They do need to be approved by our staff and the caterer and bartenders must be licensed and insured.

What is your alcohol policy?

If you are wanting to serve alcohol at your event you must hire a licensed AND insured company. We do allow you to bring in your own alcohol but again it must  served by a licensed and insured company. All bartending companies must be approved. For all events serving alcohol we provide security on property for safety.

Can I come early to decorate?

You are allowed access to the barn when your contracted time starts. When your time block starts, we will have set your tables and chairs so the room will be ready for you. If you need to be in the day before for any reason, you will need to do the 2 day rental or wait until 90 days before and purchase additional hours for the day before. Please plan accordingly. Many have figured out that it’s cheaper to hire our Day-of Coordinator to setup your decor for you, than renting the barn for 2 days. We love anything that makes your day less stressful and more enjoyable for you!

Will The Barn staff help set-up my decor?

Our normal on-site managers do not handle any decor. Most brides who want to pass off the decorating job to someone else, hire our In-House Day of Coordinator to do this!

What is the building capacity?

300 guests including the wedding party. When you come for a tour, we can show you photos of what a max capacity layout looks like so you know what to expect!

Are there any lodging options close by?

Yes! The owners of The Barn have an Airbnb about 4 minutes from the venue! You can check that out at Sunrise Ranch and book direct. The house sleeps 17, has 10 beds, a hot tub, a beautiful country view, and has been reviewed at a consistent 5 stars! Newton also has several options that are extremely easy to access off the Interstate and from the venue. The Holiday Inn Express and Suites will give you a discounted rate on a block of rooms. And many of our couples have set up shuttle vans for their guests. We can help you with all of this info.

Our friends also opened the perfect Airbnb for just 2 - perfect for your wedding night, and very close to Sunrise Ranch if family is staying there!! Check out The Cottage at Walnut Creek, 2 minutes from the barn!

Do you only have round tables?

No. We have both 72” round tables (10-12 people per table) and 8ft rectangles! We have lots of layout examples for you to choose from that use just one kind of table or mixes them. We will help you with your floor plan so you don’t have to spend an ounce of energy on it!

Do you provide linens, tableware, etc. ?

No. You will need to bring in your own linens, tableware, etc. BUT we have made linens SUPER EASY! We specifically love to refer our couples to one of our favorite local rental companies who does free delivery and pickup of linens at the barn. It will feel like an in-house service (and allows you to only have to pay for tablecloths you USE, rather than a blanket amount for everyone if we were to include them in our rental. We make it easy, and ultimately save you money, because ultimately we don’t want you to have to pay for anything that you don’t actually need!)

Am I able to have my rehearsal there?

We include one free hour for you to rehearse, but we cannot guarantee this to be the night before. It will be scheduled based on availability of our other events. If we have another rental the day before yours, you are welcome to schedule your free hour on another day of the week, or many of our couples are choosing to rehearse off site. 60 days before your wedding, if we do not have a rental the day before, you are then welcome to schedule your rehearsal time slot. The best way to guarantee access the day before for the rehearsal and decorating is with the 2-day rental.

Do we have to set up our own chairs and tables?

Of course not! We want to take this load off of you, so when you arrive, the initial setup of tables and chairs will be done. If any transitioning of the room from ceremony to reception is needed, you can hire our “flip crew” or choose the package in which the flip crew is included, and they will take care of the transition for you.

Video by John Stambaugh